February 11, 2003

The SBSE Fair Compliance (Schedule C Non-Filers) Committee met via teleconference on Tuesday, February 11, 2003.

Members in Attendance/Roll Call:

• Richard Cormier, Manassa, CO
• Chris Forzano, Vancouver, WA
• Edward Hanna, Tampa, FL
• Karen Kerrigan, Vienna, VA
• Paul Nagel, Chair, Glen Cove NY
• Owen Oatley, Holly Hill, FL
• Mary O'Brien, Designated Federal Official
• Teresa Smedley, Salem, IN
• Bob Taylor, Pittsburgh, PA

Other Attendees:

• Susan Leatherman, Program Owner
• Sandy Mcquin, TAP Program Manager
• Marla Ofilas, Note taker

Attachments
Three attachments were sent via email to the panel prior to the conference call.

• February 11, 2003 Conference Call Agenda
• Subcommittee Tasks
• January 7, 2003 Teleconference Draft Minutes

Welcome/Announcements/Review Agenda
Paul Nagel opened the business meeting and welcomed the committee members. Paul acknowledged that there were not enough members for a quorum therefore no decisions could be made. Mary agreed and added that 11 members were needed in order to have a quorum but the committee would still be able to discuss the agenda.

Minutes Paul verified with all members that they received the attachments listed above. He also asked if all members reviewed the minutes from January 7th teleconference. Being that there were not enough members available on the call, decisions regarding changes to the minutes could not be made.

Parking Lot: The members will review January 7th teleconference minutes on their next conference call, March 11th.

Report on the Joint Committee Meeting
Paul felt that the Report on the Joint Committee Meeting should be discussed during the Area Committee meeting. He referred issue committee members to the TAP website (www.improveirs.org) for meeting minutes to all committees. Teresa and Mary agreed and felt that discussing the Joint Committee meeting minutes would take up time during the issue committee meetings.

Parking Lot: The issue committee will decide during the next conference call whether or not to continue to review Joint Committee minutes. The members felt that only if it pertains to Schedule C Non-Filers, then the issue committee should discuss the minutes.

Sub Committees
Paul began the next agenda item with a review of the 3 sub committees.

• Filing Requirements
• Information and Education
• Simplification of Estimated Tax Payments

An action item from January 7th conference call, members were to email Mary their preference. A quick poll was taken of the members present of their choice.

• Richard Cormier - Information and Education
• Chris Forzano - Simplification of Estimated Tax Payments
• Edward Hanna - Filing Requirements
• Karen Kerrigan - Information and Education
• Paul Nagel - Filing Requirements on Estimated Tax
• Owen Oatley - Information and Education
• Mary O'Brien
• Teresa Smedley - not sure if would be able to participate in a sub committee due to time.
• Bob Taylor - Filing Requirements, Chairperson

Mary added that Charles Taylor offered to be on the Simplification of Estimated Tax Payments. Paul added that a Chairperson for the Simplification of Estimated Tax Payments and Information and Education were still needed. Karen offered to be the chairperson for Information and Education.

Sub Committee Task Document
Mary explained the purpose of the Sub Committee Task document. This document was designed for another issue committee that she is working with. This helped the members focus on what they needed to accomplish and used as a checklist. Mary felt that this could serve as a template to move forward in coming up with an action plan for each sub committee.

Paul felt this was a good document and this will help the members know what to expect. He also expressed how important the sub committees were and they were the ones that would come up with the recommendations.

Action: Paul will contact the other members regarding their sub committee selection.

Calling Card
Paul asked the members if they received their calling cards and if there were any problems using it. Owen expressed that the calling card worked well but also added that members will need to use the last four digits of their social security number when asked to enter your card number.

Paul asked Mary how a member would go about setting up a conference call for sub committee teleconferences. Mary explained that members have the ability to set up conference call with their calling cards. But also reminded the members that a decision will need to made on who should be inform when a meeting is scheduled. She suggested that members cc her or Paul on emails when a meeting is scheduled. Susan Leatherman asked if a program owner or representative should be present on the sub committee conference calls to maintain focus of the meeting. Mary felt it was important that the program owner be present in the beginning to help the committee develop an action plan and to also be a subject matter expert.

Action: All members will notify Mary of any formal sub committee conference calls or meetings so the appropriate program owner can be notified.

Scheduling Monthly Issue Meeting
Paul suggested changing the April 8th teleconference meeting to an alternate date due to filing season. Mary suggested that the 29th of April is open and no meetings are scheduled for that date.

Action: Mary will send out an email of the tentative date change.

Mary asked Sandy McQuin if it was necessary for the issue committee to meet monthly. Sandy felt that this is a good question and should be discussed with the joint committee and also discussed during the staff conference call. Mary asked the members if it's not mandate by the joint committee that both committees, the issue and sub committee, alternate their monthly meetings. This would help ease the burden. Theresa felt that this was a wonderful idea. Sandy discussed the situation with Barbara Toy, the analyst for the joint committee, and she confirmed that it was not mandate for the issue committee to meet monthly.

Action: The committee has agreed to have their next meeting on Tuesday March 11th as a sub committee meeting but will confirm this agreement with the other members not present.

The members discussed time slots for the March 11th sub committee meeting.

• 11 am eastern standard time - Information and Education
• 1 pm - Filing Requirements
• 3 pm - Simplification of Estimated Tax

Paul also clarified that the sub committee meetings would only be a half an hour call compared to the one-hour call for the issue committee. Susan did feel that the first call should be an hour to discuss administrative issues.

Action: Mary will email everyone of the schedule of the meeting and she will also set up the call in numbers for each meeting.

Teresa felt that if the committees will be meeting every other month, she should be able to participate and would like to be on the estimated tax committee.

Issue Committee Business
Paul reviewed the actions and outcome from this call and confirmed that Mary will be emailing the members with the call in information for the next conference call.

Public Input
None

Closing/Assessment
Paul asked the members for comments or assessments of the meeting. The members had no additional comments and Paul adjourned the meeting.