SB/SE Payroll Tax Issue Committee Meeting Minutes

November 6, 2003
Teleconference

Attendees:

• Abraham, P.E., James Vice-Chair, SB/SE Payroll Taxes
• Agena, Clayton
• Cassady, Charlotte
• Hermann-Pariente, Maria
• Meyer, David
• Perros, Theodore
• Quarles, Nancy
• Silva, Charles
• Steinberg, Leonard Chair SB/SE Payroll Taxes
• Woods, Jr, William (Frank)
• Margie Kinney, SB/SE Program Owner
• Judi Nicholas, DFO
• Mary O'Brien, Program Analyst

Members Not Present:

• Gallegos-Bodle, Yvonne
• Johnson, Keith
• Wood, Steven

Welcome/Announcements/Review Agenda
Leonard welcomed everyone and asked for a roll call. Quorum is met, 10 members are present. Leonard announced that Denise Bigger and Nancy Quarles resigned from the Taxpayer Advocacy Panel, which reduces the committee membership to twelve.

Updates from the Joint Committee
Leonard discussed the process to transition new panel members onto the panel. He encouraged current members who were interested in a third year to contact their respective area analyst.

Karen Kraushaur has been assigned to assist the TAP with media and marketing.

Leonard discussed developing database of panel member's areas of expertise and skills. The database could be a resource for the committees as they deal with various issues.

Updates From Program Owner
Margie stated that she had no updates at this time

Face to Face Locations
Mary provided a cost analysis of each location under consideration. It was decided to hold one meeting in Las Vegas, NV and one meeting in Chicago, IL. Leonard discussed changing the dates of the face-to-face meeting in January. It was decided to keep the dates in January unless the committee was only allowed one face-to-face meeting. If the committee has one meeting instead of two, it was decided to hold the meeting in Las Vegas, NV on March 18th, 19th, and 20th.

Sub-committee Reports

Reporting
Charlotte Cassady stated that the reporting subcommittee has not had a chance to meet since the October meeting; however, a meeting would be scheduled within the next two weeks. The subcommittee is discussing reducing the burden of business owners by making Form W-2 and W-4 easier to work with. One thought was to combine the Form W-2 and the Form W-4. Margie stated that this would be difficult. Other members of the committee stated that these are two separate forms and should not be combined. Margie clarified that at the October meeting the discussion was around the potential of combining the Form W-4 filed with the state, specifically the New Hire Database that the state child support agencies use, with the forms filed with the IRS. Charlotte stated that they would discuss this at the subcommittee meeting.

Leonard reported that the Area 2 committee is looking at the Form W-4 and the possibility of using percentages.

Deposits
Frank stated that they divided issues among each member and currently, are in the research stage. The subcommittee will schedule a meeting to discuss the research and will report progress and next steps.

Conclusion
Leonard asked if there was any other business to discuss. No other business reported. Leonard adjourned the meeting.