Issue Committee
Wage & Investment (W&I) Reduce Taxpayer Burden
(Notices)
Meeting Minutes (Teleconference)
November 2, 2006 – 11:00 am – EST

Designated Federal Official (DFO)
Nancy Ferree, TAP Program Manager, Plantation, FL

Members Present
Marilyn Clapp
Joe Hurr
David Jones
Allena Kaplan
David Meister
Martin Romeril
Max Scott
Sandy Searleman
Lee Stieger
Mary Suther
Warren Wong

Members Absent
Lee Congdon
J. T. Wright

Staff Present
Sallie Chavez, TAP Program Analyst
Isai Pallango, Intern & Note taker
Jim Cesararo, IRS Program Owner Representative

Welcome & Announcements
Committee Chair Max Scott opened the meeting by welcoming members.

Roll Call
Quorum of 8 was met; 11 members were present

Comments from Program Owner
Program Owner Representative Jim Cesararo provided updates of project. Cesararo stated the Notice Elimination project cannot move forward without proper funding. Estimated Tax draft form of CP-29 was prepared and requested comments from stakeholders. EITC draft Form 886 is in process of being completed and printed in 2007 version for 2006 tax season. Cesararo also mentioned that EITC 2008 draft form will be available on December 2006 and will included comments. Program owner stated a desire to reach to the blind, elderly, and the visually impaired.

Jim Cesararo shared that a new team called Combine Forms and Testing Team has been created and currently in phase two. New team leader Debra Lopez and Cesararo have been meeting on weekly basis and requested TAP members to attend. Nancy Ferree and Sallie Chavez will contact panel members asking of possible involvement.

Subcommittee Report and Updates
DAT
Committee Member Sandy Searleman will set-up conference call with Committee Members David Meister and Lee Congdon to finalize the DAT scoring for their notices.

Stuffer Project
Committee Member David Meister stated his appreciation to Program Analyst Chavez for providing the stuffer project CD.  Analyst Chavez researched and provided comprehensive information of stuffer project on PDF format. Stuffer project committee team will research more and discuss findings during annual TAP meeting in December.

Frequency of Monthly Meeting
Committee Chair Max Scott stated his meeting with Bernie Coston. The purpose of this meeting was to reduce the workload of TAP staff. Mr. Coston was concern of possible overworking of TAP staff. Scott also wanted returning panel members to think about teleconference meeting every other month and prepare to discuss in more detail during TAP annual meeting in December.

Mentoring of New Members
Committee Chair Max Scott wanted returning panel members to consider mentoring. Scott provided reasons why mentors are needed and what qualifies a good mentor. Scott stated that five mentors will be needed and possible mentors should contact him.

Self-Assessment / Annual Report
Committee Chair Max Scott will be sending panel members self-assessments document and if any questions, to please contact TAP Manager Nancy Ferree or Program Analyst Sallie Chavez.

Meeting Close
Leaving members Martin Romeril, Allena Kaplan, and Sandy Searleman thanked members of the committee for a successful year and feel the groundwork for future success is in place.

Program Analyst Sallie Chavez mentioned face to face meeting to be held in Dallas or Atlanta on March 2007. Chavez will contact panel members of definite meeting city.

The Notices Issue committee meeting was adjourned.

Next meeting is the Annual Meeting December 11 – 14, 2006.

APPROVED AND CERTIFICED BY DFO NANCY FERREE ON 12/5/2006