Wage & Investment Reduce Taxpayer Burden (Notices) Meeting Minutes

May 4, 2006

Participants (Panel Members)

• Lee Congdon
• Joe Hurr
• David Jones
• Allena Kaplan
• Martin Romeril
• Max Scott
• Sandy Searleman
• Lee Stieger
• Warren Wong
• J. T. Wright

Not Present

• Marilynn Clapp
• Mike Guthman
• David Meister
• Allen Scioli
• Mary Suther

Staff Members

• Sallie Chavez, TAP Program Analyst
• Nancy Ferree, TAP Program Manager

Guests

• James (Jim) A. Cesarano, Tax Analyst, Wage & Investment, Notice Improvement Office, Program Owner Representative

Welcome
Committee Vice Chair Max Scott said Committee Chair Allen Scioli asked if he could chair the meeting as he had another commitment.

Roll Call
Analyst/Recorder Sallie Chavez took the roll call and quorum of nine (9) was met.

Face-to-Face Meeting
TAP Program Analyst Sallie Chavez reviewed the face-to-face meeting plans. A draft agenda of the meeting was sent to all members. Everyone will be staying at the Hilton Garden Inn Downtown located at 351 Gratiot Ave. Asked if everyone has received his or her confirmation numbers. There was no response so it was assumed everyone was set.

New members will be attending the print site tour on Thursday morning (May 18th). The tour is scheduled for 8:30. We will meet at 8:00 in the lobby of the hotel and take the People Mover over to Michigan Avenue Stop. The building is located at 985 Michigan Avenue for anyone who does not meet us in the lobby. It was stressed to PLEASE BRING PICTURE ID.

The regular meeting will start at 1:00 on Thursday afternoon (May 18th) at the McNamara Federal Building located at 477 Michigan Avenue. Those who did not attend the print tour will meet in the lobby of the hotel at 12:30 and Committee Member Warren Wong will make sure they get to the meeting. The meeting will be held in room 2320B on Thursday afternoon (May 18th) and Friday (May 19th). Saturday (May 20th) the meeting will be held at the hotel in the morning. Do not know the room yet but will have that information before the Saturday meeting.

Review of Agenda for Face-to-Face Meeting
TAP Program Analyst Sallie Chavez reviewed the agenda and asked if there were any questions or suggestions for changing it.

Committee Member Allena Kaplan asked for the Goals and Objectives to be sent to committee members in advance. Committee Member J T Wright will forward the most recent version to TAP Program Analyst Sallie Chavez. She will send to all members and post on TAPSpeak. Committee Member Martin Romeril asked if there could be more time for DAT scoring/norming. TAP Program Analyst Chavez said the agenda was not final yet but there was not much time available. There is a question about the BMF Prioritization. If Sidney Gardner doesn’t need all the time scheduled, will add additional time for DAT scoring/norming there.

TAP Program Analyst Sallie Chavez will have a government cell phone. If there are any problems, members can call 954-494-4971.

Sub-Committee Reports

• CP79
  Committee Member Martin Romeril said he was still waiting for several members to score the notices. He will remind them again and if he doesn’t get them, he will work on norming with what he has. Program Owner Representative Jim Cesarano stated Geoff Gerbore was waiting for these scores and to set up a focus group to discuss the scores with the committee.

• DAT
  Committee Vice Chair Max Scott asked each DAT Team Lead to report.

  Team 1 – Mike Guthman, Team Lead – He was not present. TAP Program Analyst Sallie Chavez said he was not able to attend the Detroit trip. He has forwarded his scores for the two (2) notices he was assigned. She will take his place with the team at the Detroit meeting and assist them in norming the notices.

  Team 2 – Allena Kaplan, Team Lead – The team has CP 54Q And 88 notices and will be ready to norm at the Detroit meeting.

  Team 3 – Martin Romeril, Team Lead – They are still working on the CP 49. Will have it ready soon. Will also have the individual scores for the CP 30 and 60 ready to norm at the Detroit meeting.

  Team 4 – Sandy Searleman, Team Lead – Team is still not clear on how to score these correspondex letters. He is going to be out of town at the Area 1 face-to-face on May 10 – 12. He asked if Committee Member Lee Congdon would take the lead. Will work off-line to try and get committee members educated about these notices.

  Team 5 – J T Wright, Team Leader – He will follow-up and make sure to have the notices scored and ready to norm at the Detroit meeting.

Comments from Program Owner
Program Owner Representative Jim Cesarano said there was not much to report.

• Visitors at the Detroit meeting will conduct a focus group on the Form 886. Lead Geoff Gerbore can’t attend but is sending Joann Lane and Patricia Gray.

• Geoff Gerbore also wants to set up a meeting for a focus group concerning the CP 79 after the subcommittee scores the notices.

• David Tyree is the lead for the DPT on the CP 23, 24 and 25. The committee scored the before notices last year. Now he will be holding a focus group with this committee and describe what the DPT will be doing.

• Sidney Gardner wants to prioritize the BMF (business master file) notices the way the IMF (individual master file) notices were done several years ago.

• He is going to have a new task for the committee at the Detroit meeting he hopes will go along with the Goals and Objectives the committee is working to create.

• The NPIIT on the Notice Elimination is proceeding. There is no funding. They are talking about merging letters. This may happen later in the fiscal year.

Meeting Close
Next Meeting will be a face-to-face meeting in Detroit on May 18 – 20, 2006.