September 24 , 2003
Noon-ET

Participants (Panel Members):

• Phil Bryant
• Anthony DiMartino
• C. Morgan Edwards
• Charles (Skip) Eshelman
• Curtis Feese
• Robin Gausebeck
• William Murphy
• David Robinson
• Thomas Seuntjens
• Eileen Shuman
• George Sullivan
• Virginia Symonds
• Nancy Ferree - DFO

Staff Members:

• Sallie Chavez (Recorder)

Not Present:

• Ivan Cotman
• Jeana Warren

Guests/Program Owner:

• James (Jim) A. Cesarano, Program Analyst, Wage & Investment, Single Point of Contact
• Jay Duffy, Program Analyst, Wage & Investment, Single Point of Contact

Welcome and Announcements/Roll Call
Committee chair Phil Bryant welcomed everyone to the conference call.

Program Analyst/Recorder Sallie Chavez took the roll call and quorum was met.

Review/Approve Minutes of August 27, 2003
After two (2) dates were changed on the minutes, they were approved by consensus.

Old Business
CP-2000 Recommendation – Designated Federal Official (DFO) Nancy Ferree thanked everyone for their input into the recommendation, especially Committee Member Tony DiMartino who put it together and TAP Program Analyst Sallie Chavez who put in the formatting. She commended the committee on the work that they did on this notice.

Committee Member Eileen Shuman stated she did not remember getting a copy of the final report. DFO Ferree stated that it was a large document and it was decided to put it on TAPSpeak. Committee Member Shuman requested a copy be sent to her.

CP-71 Dynamic Project Team (DPT) Requirement Meeting – Program Analyst Sallie Chavez stated that two (2) members (Virginia Symonds & Tony DiMartino) would be attending the requirement meeting next Tuesday in the Washington area. Program Owner Jim Cesarano stated that the CP-71 is a reminder notice of a balance due. It is an annual reminder that is required by Code Section 7424. DFO Nancy Ferree explained this notice needs to be sent out every year because of the Code Section requirement and that because there is a balance due, interest and penalties continue to accrue. Program Owner Cesarano stated the IRS feels the wording on the notice is a little harsh. This team will decide whether they want to keep the notice or use another method to remind taxpayers of their balance due.

Program Owner Cesarano stated the team leader is very open to having the committee assist on this project. This particular notice has been contracted out so the contractor will create the model. The team will want to have the committee make comments on the model when it is completed.

Program Owner Cesarano stated he would also like to have a list of committee members so his team as well as this DPT can contact committee members when the team needs input. DFO Ferree will send the list to Jay Duffy.

Jay Duffy will be attending the committee's Annual Meeting.

Discussion of Annual Meeting in October – DFO Nancy Ferree said that the first day the Program Owners will talk about the Focus of/Vision for 2004 Issue Committees. They will describe the committee. What are the owners' expectations of committee? What role will individual panel members play? Committee Member Tom Seuntjens stated that there were two (2) presentations about the issue committees, one from the program owners and one from the chair of the issue committees. Jay Duffy will be attending the issue committee meeting on Friday.

DFO Ferree asked if everyone had their travel arrangements. If they don't, please contact the staff as soon as possible. Committee Members George Sullivan asked about the hotel. DFO Ferree stated the information was mailed yesterday so everyone should have it within the next day or so.

NEW BUSINESS
Annual Report – Committee Chair Phil Bryant thanked Committee Member Tom Seuntjens for providing the format for the report. He asked for comments on the report. Committee Members Eileen Shuman stated he did a good job on the report. DFO Nancy Ferree stated she felt it was a good job as well. Committee Chair Bryant stated that it was the determination of the committee that helped to prepare the report.

Committee Member Tony DiMartino asked about the grading. Committee Chair Bryant stated that he and TAP Program Analyst Sallie Chavez discussed the grading. Committee Member DiMartino stated that he felt that the grade for Chair should be higher. He suggested a “7”. Committee Member George Sullivan agreed that it should be at least a “7” or “8”. After a brief discussion it was agreed, by consensus that the grade should be an “8”. The report will be corrected. No one else had any comments and it was agreed by consensus that the report would be final.

Committee Chair – Committee Chair Phil Bryant stated that he would like to spread the responsibility of the leadership among the members. He is stepping down as Chair. It will be the final item on the agenda for the October meeting. He stated being the Chair takes more time than just being a member because there are Joint Committee Meetings to attend. He would like to see this position rotated every year. He asked for everyone to think about who you would like to nominate for the position or if you are interested in being the chair. Vice Chair Morgan Edwards stated he would also be stepping down so this will also be available. DFO Nancy Ferree asked for volunteers. She said if you would like to be considered or would like to nominate someone, please let TAP Program Analyst Sallie Chavez know as soon as possible.

Comments from Program Owners
Program Owner Jim Cesarano was no longer on the call and Jay Duffy did not have any comments.

Meeting Close
Committee Chair Phil Bryant asked for any other comments. There were none. He said he is looking forward to seeing everyone at the Annual Meeting in Washington next week.

Meeting adjourned.