July 23, 2003
Noon-ET

Participants (Panel Members):

• Phil Bryant
• Nancy L. Ferree (Designated Federal Official)
• Anthony DiMartino
• Charles (Skip) Eshelman
• Curtis Feese
• David Robinson
• Virginia Symonds

Staff Members:

• Sallie Chavez (Recorder)

Not Present:

• Ivan Cotman
• C. Morgan Edwards
• Robin Gausebeck
• Glenn Hall
• William Murphy
• Thomas Seuntjens
• Eileen Shuman
• George Sullivan
• R. Jeana Warren

Guests/Program Owner:

• James (Jim) A. Cesarano, Program Analyst, Wage & Investment, Single Point of Contact

Welcome and Announcements/Roll Call
Committee chair Phil Bryant welcomed everyone to the conference call.

Program Analyst/Recorder Sallie Chavez took the roll call and quorum of 11 was NOT met.

Review/Approve Minutes of June 25, 2003
Since quorum was not met, review and approval of these minutes will roll over to the next meeting in August.

Old Business
Committee chair Phil Bryant reminded everyone of the Dynamic Project Team (DPT) that Program Owner Jim Cesarano asked for volunteers to attend. Committee member Virginia Symonds has volunteered to attend on behalf of the TAP. Committee chair Bryant has contact Program Owner Cesarano about the attendance of a TAP member. Program Owner Cesarano stated that there was no funding at this time but he was optimistic that the funding would come through. Program Owner Cesarano stated that the commitment would be for two (2) weeks in August and September. He is still trying to get more information on it.

Designated Federal Official (DFO) Nancy Ferree stated that there was a Notice Program Improvement Initiative Team (NPIIT) requirement meeting on August 5, 2003. The only member who has volunteered is Committee member Eileen Shuman. But since she has already gone to a meeting she will defer to another committee member. The meeting is for one day (August 5) with travel the day before (August 4) and the day after (August 6). Program Owner Cesarano went into more detail as far as how notices should meet expectations.

Committee member David Robinson wanted to know if this replaced the meeting scheduled for August 12. Program Owner Cesarano stated it did. It had to be changed because of other commitments.

Committee chair Bryant asked DFO Ferree to send out one more email to all committee members asking for volunteers. Deadline of July 28 for response.

Program Owner Cesarano stated that if no one was able to travel, he also has ten (10) lines available for a teleconference so someone could just call in.

Committee member Anthony DiMartino volunteered to be a back up if Committee member Eileen Shuman could not attend.

Committee chair Bryant discussed the National Conference scheduled for October 2 - 4, 2003 with travel on October 1, 2003. There will be full day sessions on October 2 and 3 and a half-day session and returning home on October 4.

Committee chair Bryant asked Program Owner Cesarano about the Dynamic Project Team (DPT) meeting. Program Owner Cesarano stated that the next DPT was going to be for the CP71 (Reminder Notice). There is no charter yet. He will send email to Program Owner Ann Gelineau advising her that TAP has volunteered to participate. She wants this DPT done before the end of the fiscal year. He's not sure that it can be done but he is trying to get it scheduled for August. If not it will be scheduled for next year. Committee member Symonds would be considered as a team member. He should have the more details shortly if the team is going to meet this fiscal year.

DFO Ferree asked Program Owner Cesarano if he would be looking for a TAP staff member to be part of the DPT. He suggests discussing this with the team leader. TAS will be represented.

Committee chair Bryant asked Program Owner Cesarano if he had any comments on the CP2000. Program Owner Cesarano stated he received several comments on the CP2000. He would like to have the committee write up a formal recommendation on the CP2000. Committee member DiMartino asked if there were very many comments. DFO Ferree stated she did not receive comments from everyone. Committee member DiMartino volunteered to work with DFO Ferree and TAP Program Analyst Chavez on writing a formal recommendation on the CP2000. Program Owner Cesarano stated that the recommendation can be sent to him with a copy to Ann Gelineau and Jay Duffy.

Program Owner Cesarano stated that there are plans for a NPIIT on Notice Standardization. The Notice Support Group would like external stakeholders to start thinking about how you would like these notices to look. Committee chair Bryant asked if there was a survey. Program Owner Cesarano stated there was one available. It's a user availability survey. He will forward a copy of the survey to the TAP Staff.

NEW BUSINESS
TAP Program Analyst Chavez advised that she has received several referrals from Area Committees. She did not bring them with her as she is in Orlando for the Nationwide Tax Forum and since the committee does not have quorum, these referrals will be discussed at the next meeting.

WRAP UP
NPIIT meeting on August 5, 2003 in Atlanta. Committee members Shuman and DiMartino have volunteered. There will be one last chance to volunteer for this meeting.

DPT possibly in August. Committee member Symonds will be considered for this team.

Committee member DiMartino, DFO Ferree and TAP Program Analyst Chavez will consolidate information received from all committee members and write a formal recommendation.

TAP Program Analyst Chavez will send out copies of the referrals from other Area Committees.

Comments and Questions
Committee member David Robinson stated he discussed the CP2000 with the Local Taxpayer Advocate (LTA) in his area and he was unaware of this new form. Program Owner Cesarano stated that the CP2000 was done under the new notice group. It has been done twice. The LTA might have remembered the last way it needed to be done and not aware of the new process.

Next meeting date: Wednesday, August 27, 2003, Noon EDT. Dial-in number and pass code remain the same.

Meeting adjourned.