January 22, 2003
Teleconference
Noontime - EST

Dial-in telephone # 1-800-516-9896
Participant's Pass Code: 4237979

Participants (Panel Members):

• Phil Bryant, Chairperson
• Sallie Chavez (Designated Federal Official)
• Anthony DiMartino
• C. Morgan Edwards, Vice-Chair
• Charles (Skip) Eshelman
• Curtis Feese
• Robin Gausebeck
• Glenn Hall
• William (Dick) Murphy
• Thomas Seuntjens
• Eileen Shuman
• Virginia Symonds

Staff Members:

• Inez E. De Jesus (Recorder)

Absent:

• Ivan Cotman
• David Robinson
• George Sullivan
• R. Jeana Warren

Guests:

• James (Jim) A. Cesarano, Program Analyst, Wage & Investment, Single Point of Contact
• Tammy Mitchell, Program Owner Representative, Wage & Investment
• Amelia Dalton, Program Owner Representative, Wage & Investment

Welcome and Announcements/Roll Call
Vice-Chair C. Morgan Edwards began meeting on behalf of Chairperson Phil Bryant since Chair Bryant had a legislative commitment that ran over in time. (Chair Bryant joined the committee during the course of the meeting.)

Note taker De Jesus took the roll call; quorum of 11 (at least 10 committee members) present was met.

Review/Approve Minutes of December 18, 2002
Motion to accept minutes were made by Committee Member Tom Seuntjens, and motion was second by Robin Gausebeck, upon one correction being made on Page 3. (Correction noted)

Topic of Meeting
Details for the face-to-face meeting- Designated Federal Official, DFO, Chavez informed every one of the plans being made for the forthcoming face-to-face meeting in Austin, Texas, on Friday, February 21, 2003. One of the agenda items would be to visit the local Service Center and witness the processing of Notices. Travel days will be Thursday, February 20th and Saturday, February 22nd. Lodging reservations will be required for 2 nights.

Tour of the Service Center is scheduled for 9am on February 21st.

DFO also shared that she would be issuing via email a "TAP Reservation Form" which needs to be filled out by those planning on attending and this form should be returned to Management Assistant Jenny Reyes, fax number (954) 423-7975.

Since government credit cards will not be issued, the staff needs each member's personal credit card in order to make lodging reservations. Members were advised not to send credit card information via email for security reasons; but to either call DFO Chavez or Management Assistant Reyes with this information. (Since Panel Member DiMartino had already sent his credit card information to Program Analyst De Jesus, it was agreed that DeJesus would share this information with DFO Chavez.)

A courtesy shuttle will be available from the Austin airport to the Homewood Suites Austin Hotel, located at 4143 Governor's Row, Austin, TX 78744, telephone number, 512-445-5050.

Possibility of subcommittees reconvening during the morning of Saturday, February 22nd, was discussed and it all depends on individual flight arrangements and availability to meet. The committee agreed that it was very important to use face-to-face time wisely.

Program Analyst Jim Cesarano shared his expectations with the committee on the breakdown of Notices by categories that will be worked by subcommittees. Mr. Cesarano explained the Dynamic Project Teams (DPT) and clarification on what the committee needed to concentrate on. A breakdown by volume will be made.

Action item: Cesarano will provide committee with a detailed list via DFO Chavez by email requesting volunteers prior to the meeting.

The committee extended an invitation to Program Analyst Cesarano, Andrea Law, and Program Owner Ann Gelineau to attend the Austin, Texas meeting. It was expressed that their participation would be greatly appreciated.

Mr. Cesarano also shared that it is a long process to change a notice. Things that can be changed now are like the wording. Clarification needs to be made concerning the wording or chart changes on a Notice.

Action item: DFO Chavez is to send out to all an updated list of sub-committee members.

Clarification was also made that there is a separate process for notices that result from electronic filing versus regular filing.

The internal form/process that is used to request a change is called a RIS, Request for Information.

Action item: Vice-Chair Edwards requested that he be provided with a flow chart.

The question arose if individual notices could be discussed; emphasis made on bringing taxpayer issues to the Area Committees. See if owners accept as a priority, then take to the Area Committee.

Sub-committee Report- No reports at this time.

New Business
How issues will be process is being worked on from the Area Committees, not the Issue Committees. Issues in general, need to be prioritized.

DFO Chavez shared with all that the TAP Business Cards are expected to arrive by February 1st as well as the Sprint Phone Calling Cards. Members are to let the staff know if these are not received within this timeframe.

Federal Register Notice for the Austin, Texas meeting has been processed.

Meeting Closing Remarks
Member Curtis Feese confirmed that the Notice Issue Committee will not be having a teleconference meeting on February 19th as previously scheduled. Another email will be going out reminding all of this change.

Chairperson Phil Bryant thanked Vice-Chair for filling in during his absence and brought teleconference call to an end.

Next meeting will be face-to-face in Austin, Texas, February 21, 2003.