October 29, 2002

The TAP members for the Area Four Committee met via telephone on Tuesday, October 29, 2002. The purpose of the meeting was to discuss administrative issues.

Members in Attendance:

• Frank Claudman
• Daniel Drumel
• Richard Greenberg
• Glenn Hall
• Larry Lexow
• Leslie Malcolmson
• Bob Meldman
• Nancy Quarles
• Richard Morris
   
• TAP Analyst: Mary Ann Delzer
• TAP Program Manager: Sandy McQuin

Meldman suggested ground rules for conference calling: minimize use of speakerphones, introduce self before speaking.

The highlights of the Joint Committee meeting on October 22, 2002 were discussed. Chair Seuntjens requested all panel members review the role of the Area Committee in the TAP Guidance. Seuntjens requested all committee chairs give him a monthly report, by the 14th of each month, summarizing the committee's activities.

Establishing a consistent meeting day and time was discussed. Looking at the combined calendar, the first Wednesday of the month at 11:00 a.m. central time seems the best option (the exception will be January 8, 2003). The calls will be scheduled for one hour. Please have agenda items to Delzer ten days before the scheduled meeting.

Delzer will prepare the face-to-face meeting proposal for the TAP Director. The proposal will request a meeting the week of December 16, 2002 in Cincinnati, with the assumption that all selected members have completed FBI checks. The second meeting requested is a visit to the Kansas City Service Center, possibly the week of April 28, 2003.

Chair Seuntjens requested each Area Committees look at the remaining CAP issues for possible consideration. Delzer will send out the Midwest CAP issues to all members. These issues have also been shared with the Area Five chair. Meldman requested the committee consider the "just in time notification of practitioners" issue for further consideration.

Morris discussed how he sees the role of the Area Four TAP. Morris thanked the members for their enthusiasm. He encouraged the members to be sounding boards for citizens, practitioners and local industries. Morris reminded the members to explore and prioritize the issues they come in contact with, and to include their own issues in the discussions.

Morris discussed how he sees the use of outreach. He requested that when members have advance notice, that the outreach opportunity be brought to the committee for discussion. This will ensure "one voice." Short notice opportunities should be discussed with Meldman and Gausebeck. Delzer should always be contacted first, as she will facilitate contacting the chair/vice-chair, as well as placement on the agenda. Delzer will prepare the necessary paper work and have marketing materials available. Likewise, Delzer will contact members when the office receives requests for panel members to speak.

Meldman is working on a column to appear in "The Wisconsin Accountant" entitled "What's on TAP?" which is published by the Wisconsin Association of Accounts. Possibility is being explored to make the column available to all National Association of Accountants local publications.

Drumel questioned how communication will flow between the committees. Meldman stated that Joint Committee minutes will be shared each month. Also all committee minutes will be on the web site.

Malcolmson asked if the selected members awaiting FBI checks had been completed. Meldman advised we are still waiting clearances.

Greenberg shared the presentations he has done to date for TAP. Delzer will send out the forms for the Speaker Report. She will prepare a report each month so the committee can track the outreaches accomplished. Contact Delzer for any marketing items needed.

Malcolmson requested assistance with the media and in meeting her Local Taxpayer Advocate. Delzer should be contacted for assistance in these areas. Lexow shared the press coverage he received on radio KMOX and in the local papers. Delzer also requested copies of any news coverage be sent to the office.

McQuin answered questions about the availability of business cards. Temporary cards are available from Delzer. Cards will be professionally printed after the development of a logo. McQuin also reported that the selection of a TAP Director should be made soon.

Next Scheduled meetings:

• November 18, 2002, 11:00 a.m. CT
  Agenda items due to Delzer by November 8, 2002:
  1. Discussion of unfinished issues previously considered by the Midwest CAP
• December 4, 2002, 11:00 a.m. CT

Attachments:

1. Midwest CAP issues for possible consideration