Area 3 Committee Meeting Minutes

June 7, 2005

Designated Federal Official

• Carolyn Lewis, New Orleans, LA

Committee members present

• Helen Curol, LA
• Gwen Handelman, FL
• Edward Hanna, FL
• Jose Irizarry, P.R.
• Bill Matheny, MS
• Brad Moore, GA
• Owen Oatley, FL
• Buck Paolone, AL
• Deborah Thomas, AR
• Al Vivona, FL
• J.T. Wright, GA

Committee members absent

• Nancy Allen, GA
• Charlotte Cassady, GA
• Joyce Natter, FL

TAP staff

• Sarah Chavez, TAP Program Analyst
• Nancy Ferree, TAP Program Manager
• Jenny Reyes, TAP Secretary

Welcome
The chair welcomed everyone to the call.

Roll Call
Chavez conducted roll call. Quorum met.

Approval of Prior Meeting Minutes
The minutes of the prior meeting (5/3/05) were approved.

Status of Issues
The chair conducted a review of the current issues

3433 Chavez, Ferree, Moore and Hanna will work on changes to the format and will prepare the issue for submission next month to this committee.

3145 Moore will carry this issue over to the next month.

2306 Dropped

2975 Dropped

2866 Matheny and Thomas will continue to work this issue.

770 Cassady will continue to work this issue

292 Dropped

Issues to be worked next month

3345 Oatley - OIC Appeals

3138 Oatley – OIC RCP

2866 Matheny & Thomas- Toll Free Information

3333 Hanna & Cassady- Tax Preparer to be reimbursed from refund

2148, 1989, & 2915 Paolone- Telephone Quality – will be discussed at next month’s face to face meeting. Need three subject matter experts to address Outsourcing, Evaluations, and Statistics. Staff (Ferree and Chavez will work on securing subject matter experts)

3239 Vivona- 1040 packages sent to taxpayers

Plans for Face to Face Meeting
Hanna reviewed plans for the face to face meeting in Atlanta, Ga. 7/22-23/05. Curol, Thomas and Moore may not be present. Chavez will send all members an e-mail with the correct hotel address. All panel members should send agenda items and telephone questions to Hanna, Paolone, and Chavez’s attention by no later than 6/21/05.

Sub-committees should have pre-read reports to all panel members no later than one week prior to the next meeting.

Meeting Surveys
Hanna requested the committee consider removing the grading on the meeting survey. The panel did not arrive at consensus. The grading will remain.

Phone Interviews for new panel member applicants
Ferree announced that phone interviews will begin June 13 for two weeks. Panel member assistance is requested. Hanna and Matheny will assist.

Tax Forums
Hanna asked for volunteers to staff the booth at the Atlanta Tax Forum. Wright and Matheny volunteered.

Taxpayer Assistance Center(TAC) closings

Handelman will forward a copy of a handout to all panel members regarding the TAC closings.

The meeting was adjourned. The next meeting will be July 5, 2005 by teleconference.