October 8, 2002

The TAP members met for the first meeting of the Area 1 Committee on Tuesday, October 8, 2002 in Alexandria, VA at the Hilton Mark Center. The purpose of the meeting was to receive an orientation on the TAP Guidance, the Area Committee organization and begin to lay the foundation for the development of their Committee.

Members in Attendance:

• Catherine J. Kelly - Corinth, ME
• Charles W. Silva - Orleans, MA
• Aimee G. Brace - Buffalo, NY
• Walter Fish - Bellmore, NY
• James Grimaldi - Brooklyn, NY
• Paul Nagel - Glen Cove, NY
• Shamsey Oloko - Staten Island, NY
• Diane Mignano -North Kingstown, RI
• Eileen Shuman - Brattleboro, VT
   
• William R. Swartz - DFO
   
• Marisa Knispel - TAP Analyst
• Peter Paznokas- Facilitator

Committee Members expressed their goals and expectations of the first meeting and for the Committee:

• Goal for the Committee: "To help the taxpaying public and have fun while doing it".
• Goals for this meeting: To elect a Chair and Vice Chair. To determine frequency of meetings necessary to accomplish the Committee's goal. To determine quorum for the meetings and concurrence through consensus.

Area 1 Organization Overview
Through the process of consensus, Chair Walter Fish and Vice Chair James Grimaldi were elected. Their duties and expectations were defined as indicated per Area Committee Operating Procedures.

Quorum was reached by consensus to be 50% of membership plus 1.

Meetings to be held monthly, first Monday of each month at 1:00 p.m. ET, via teleconference.

Face to face meetings will be held quarterly in a convenient and cost-effective location, pending DFO approval.

Outreach efforts will be used as a tool for disseminating information on TAP and bringing grassroots issues from Area constituents to the Committee.

Training will be identified as needed. Facilitation of training needs to be provided by Committee's Analyst.

Committee's Analyst will debrief committee members on current issues addressed by other Area Committees.

Committee will develop Strategic Plan to accomplish committee's goal.

Development of Area 1 Committee Operating Procedures
The Committee reviewed and revised TAP Area Committee Operating Procedures (see Attachment 1).

Area 1 Committee Meeting Dates for 2002/2003:
Meetings via teleconference will be held the first Monday of each month at 1:00 p.m. EDT, unless otherwise specified.

Face to face meetings will be held quarterly upon DFO approval.

• November 4th, teleconference at 1pm for preparatory purposes.
• November 9th, 10 am- 2pm,face to face meeting in Providence, Rhode Island for preparation of issues and subcommittees.

Attachments:

TAP Area Committee Operating Procedures

Handouts during the Meeting:

1. TAP Area Committee Operating Procedures
2. TAP Area/Issue Committee Start Up Questions
3. TAP Area/Issue Committee -- Behavior During Meetings
4. TAP Area/Issue Committee - Behavior Between Meetings

Agenda Topics

November 4, 2002 - preparatory work for strategic plan

Attachments