TAP AD HOC Committee Meeting
May 10, 2007

DFO:

• Nancy Ferree, Program Manager, Plantation, FL

MEMBERS PRESENT:

• Mary Armstrong, Pensacola, FL
• George Bates, Great Falls, MT
• Margaret Ferguson, Vista, CA
• Chris Freeman, Pleasant Hill, IA – Vice Chair and note taker
• Gim Hom, Acton, MA
• Kimberly Hudson-Brown, Blakeslee, PA
• Mary Ann Lawler, Dearborn, MI
• MJ Lee, Portola Valley, CA - Chair
• Patrice Marker, Davie, FL
• Alberto Rodriquez, Miami, FL
• William Yaeger, Alexandria, VA

MEMBERS ABSENT:

• Kenneth Wright, Ashland, MO
• Luis Parra, Bronx, NY

STAFF:

• Sue Sottile, Director, Tax Forms and Publications
• Dan Brooks, Intern
• Bob Erickson, Sr. Technical Advisor, Tax Forms and Pubs
• Carmie Rentjes, TAP Program Manager
• Inez DeJesus, Program Analyst, Plantation, FL

Welcome / Review Agenda / Introductions
The Chair MJ Lee welcomed everyone and reviewed the agenda.

Roll Call
Vice Chair Chris Freeman performed a roll call of attendees. Quorum of 7 was met.

Approval of Previous Meeting’s Minutes
Minutes were approved for April 12th meeting. They were approved without objection.

Monthly Report
The Chair, MJ Lee, sent out a monthly report. She asked for any comments on it.

MJ emphasized that she publicizes all members’ accomplishments in the Ad Hoc Monthly Reports and she asked that members make sure to tell her of any work/outreach they perform.

Financial Literacy Toolkit
Carmie Rentjes discussed the product that used to be called the Financial Literacy Toolkit, but is now know as the Tax literacy toolkit. Her group wants to complete the toolkit by FY2007 year end. They are planning to distribute them to community centers and organizations across the country to improve taxpayer understanding of the tax system. Carmie stated that her group may want us to review the online version in the future.

Report on MLI Subcommittee Activities
Bill Yaeger stated that the DVD will not be ready until June 18th. He also made a plea for more MLI committee members, and said that he will also solicit participation from outside of the Adhoc committee. Al Rodriquez will translate the student handbook into Spanish.

Tax Forms Subcommittee Report
Chris Freeman has been appointed to lead the Tax Forms subcommittee at the face to face meeting. He asked Inez to schedule a meeting for later May for the committee. Bill Yaeger will compile the responses for the Form 8888, Mary Ann Lawler will compile responses for Form 8910, and Chris will compile responses for Form 5695. Chris will also prepare a questionnaire for Pub 600. The subcommittee will try to have a report on all four of them to Bob Erickson two weeks before the face to face so he can have time to respond.

Determine Process for Finalizing Reports
The committee agreed to post the final reports on TAP Space for full committee comments and approval prior to release to Sue Sottile’s Tax Forms and Pubs Department.

Report on Face to Face Planning
Gim Hom said that a draft meeting schedule has been released. Bob Erickson noted that he and Sue Sottile were scheduled for short periods for two separate days, and asked if we could combine these into one day. The committee agreed this would be the best choice. Gim agreed to work on this change. Luis Parra and Ken Wright will not be able to attend due to scheduling conflicts. Anita Fields stated that she has everything from committee members concerning the meeting, and is only waiting on the hotel for confirmation numbers.

Closing
MJ reminded everyone to fill out meeting surveys.

Next meeting:  Face to Face meeting, June 13th-15th, Washington DC

These minutes are scheduled to be approved at our face to face meeting

Certification:  These minutes were approved by the TAP Ad Hoc Committee by consensus on June 13, 2007.