TAP AD HOC Committee Meeting
April 12, 2007

DFO:

• Nancy Ferree, Program Manager, Plantation, FL

MEMBERS PRESENT:

• Mary Armstrong, Pensacola, FL
• Margaret Ferguson, Vista, CA
• Chris Freeman, Pleasant Hill, IA – Vice Chair and note taker
• Gim Hom, Acton, MA
• Kimberly Hudson-Brown, Blakeslee, PA
• Mary Ann Lawler, Dearborn, MI
• Gary Lundberg, Carlsbad, CA
• MJ Lee, Portola Valley, CA - Chair
• Patrice Marker, Davie, FL
• Alberto Rodriquez, Miami, FL
• Kenneth Wright, Ashland, MO
• William Yaeger, Alexandria, VA

MEMBERS ABSENT:

• Rashidah Abdulhaqq, Cleveland, OH
• George Bates, Great Falls, MT
• Luis Parra, Bronx, NY

STAFF:

• Inez DeJesus, Program Analyst, Plantation, FL
• Bob Erickson– Senior Technical Advisor – Tax Forms and Publications
• Carie Schaffer, MLI Policy Analyst

Welcome / Review Agenda / Introductions
The Chair MJ Lee welcomed everyone and reviewed the agenda. MJ talked about the latest training that has occurred on issue write-ups, and stated that all members writing up recommendations for an Ad Hoc committee should use the most current recommendation form located in Tap Space at:

Forms / Instructions -> Issue Committee Recommendation Template -> recommendation form.doc

Roll Call
Vice Chair Chris Freeman performed a roll call of attendees. Quorum of 7 was met.

Approval of Previous Meeting’s Minutes
Minutes were approved for March 8th meeting. Alberto Rodriquez made the motion to accept, and Gim Hom seconding. They were accepted unanimously. After discussing minutes acceptance, Patrice Marker moved to change the committees method of accepting minutes from an email format to a vote the subsequent meeting. Mary Ann Lawler seconded it. The motion was approved unanimously.

Report on MLI Subcommittee Activities

Bill Yaeger reported that the Spanish DVD will be ready at the end of May.

Report from MLI Strategy Office

Carie Schaffer reported that they are currently going through a quality review of the script.

Tax Forms Subcommittee Report

Ken Wright stated that the review documents for three IRS forms, 5695, 8888, and 8910 have been sent out. Ken will work on Pub 600 documents next and get them out to everyone. Ken believes we are still on track to get comments back to the IRS by May 1st. Bill Yaeger said that there were 4 reviewers on the 8888, with 2 of them being professional tax preparers, and 2 not. The only issues found were very minor. It was also noted that we should put in a place on the review document for the name of the reviewer and date.

Update from Tax Forms and Publications

Bob Erickson stated that Pub 553 was released to the public on March 15th, and he would like to have our subcommittee review it. The date to get back to Mr. Erickson has not yet been set.

Update on Face to Face Meeting Planning

Gim, Patrice, Nancy Ferree and Inez De Jesus had a meeting concerning our upcoming face to face meeting. Inez stated that Anita Fields needs to hear back from all committee members concerning travel arrangements. The tentative format will be to meet Wednesday with the full committee, and meet Thursday with our respective subcommittees. The subcommittee chairs should work on developing an agenda and corresponding workload to make effective use of this time together. The program owners will also be in attendance at the subcommittee meetings.

Reminder on Meeting Surveys

Nancy Ferree wanted to remind everyone that we should fill out the surveys after our meetings to make sure we are making good use of everyone’s time.

Next meeting:  Thursday, May 10, 2007, 2:00 PM Eastern Time, 1:00 PM Central Time, 12:00 Mountain Time 11:00 AM Pacific Time

These minutes are scheduled to be approved at our next meeting, May 10th, 2007

Certification:  These minutes were approved by the TAP Ad hoc committee by consensus on May 10, 2007.