TAP AD HOC Committee Meeting
March 8, 2007

DFO:

• Nancy Ferree, Program Manager, Plantation, FL

MEMBERS PRESENT:

• Rashidah Abdulhaqq, Cleveland, OH
• Margaret Ferguson, Vista, CA
• Chris Freeman, Pleasant Hill, IA – Vice Chair and note taker
• Gim Hom, Acton, MA
• Kimberly Hudson-Brown, Blakeslee, PA
• Mary Ann Lawler, Dearborn, MI
• MJ Lee, Portola Valley, CA - Chair
• Patrice Marker, Davie, FL
• Alberto Rodriquez, Miami, FL
• Kenneth Wright, Ashland, MO
• William Yaeger, Alexandria, VA

MEMBERS ABSENT:

• Mary Armstrong, Pensacola, FL
• George Bates, Great Falls, MT
• Gary Lundberg, Carlsbad, CA
• Luis Parra, Bronx, NY

STAFF:

• Inez DeJesus, Program Analyst, Plantation, FL
• Sue Sottile, Director, Tax Forms and Publications
• Carie Schaffer, MLI Policy Analyst
  

Welcome / Review Agenda / Introductions
The Chair MJ Lee welcomed everyone and reviewed the agenda.

Roll Call
Vice Chair Chris Freeman performed a roll call of attendees. Quorum of 9 was met.

Approval of Previous Meeting’s Minutes
Minutes were approved for Dec 13, 2006 and Feb 08, 2007 meetings. Gim Hom made the motion to accept, and Margaret Ferguson seconding. They were accepted unanimously.

Review Current Issues

The Chair, MJ Lee, discussed the affect of missing meetings and not having a quorum. MJ suggested that we redefine quorum for our committee from 9 to 7. Ken Wright made a motion to change our quorum from 9 to 7, with Kim Brown seconding it. It passed unanimously.

The Chair also discussed how our responses to emails were working, along with responses to Evite. The committee agreed Evite was helpful, and to try to respond more promptly.

Vice-chair Chris Freeman proposed the following process for the committee to approve minutes by email. The new email approval process was approved by general consent.

Patrice Marker and Gim Hom volunteered to help coordinate the face to face meeting for June.

Report on MLI Subcommittee Activities

Bill Yaeger distributed his notes from the subcommittee’s Feb-27 meeting.   Inez will post these to TapSpace. The next subcommittee meeting date was changed from March 27th to March 22nd, 3pm EDT. The committee asks all members to check the compatibility of the DVD that was mailed to them with their operating systems.

Tax Forms Subcommittee Report
Ken Wright established the first subcommittee meeting for March 14th at 11am EDT. Bill Yaeger wished to participate on this subcommittee as well. The subcommittee is working on the three forms and 1 pub that the IRS asked us to review. We will have responses to them by the end of April.

Update from MLI Strategy Office
Carie Schaffer said that it is currently in production with scripts and proof of concept. She stated that she wished help with ideas with to whom should it be sent and how many copies? Also, how to market it to ESL resources?  Committee members should send suggestions to Bill Yaeger.

Update from Tax Forms and Publications
Sue Sottile stated that Publication 553, Highlights of 2006 Tax Changes, will be sent out for comment.

Next meeting:  Thursday, April 12, 2007, 2:00 PM Eastern Time, 1:00 PM Central Time, 12:00 Mountain Time 11:00 AM Pacific Time

These minutes will be approved via the new email process prior to the next meeting.