TAP AD HOC Committee Meeting
February 8, 2007

DFO:

• Nancy Ferree, Program Manager, Plantation, FL

MEMBERS PRESENT:

• Margaret Ferguson, Vista, CA
• Chris Freeman, Pleasant Hill, IA – Vice Chair and note taker
• Gim Hom, Acton, MA
• Kimberly Hudson-Brown, Blakeslee, PA
• MJ Lee, Portola Valley, CA - Chair
• Alberto Rodriquez, Miami, FL
• Kenneth Wright, Ashland, MO
• William Yaeger, Alexandria, VA

MEMBERS ABSENT:

• Rashidah Abdulhaqq, Cleveland, OH
• Mary Armstrong, Pensacola, FL
• George Bates, Great Falls, MT
• Mary Ann Lawler, Dearborn, MI
• Gary Lundberg, Carlsbad, CA
• Patrice Marker, Davie, FL
• Luis Parra, Bronx, NY

STAFF:

• Inez De Jesus, Program Analyst, Plantation, FL
• Nikki Oyefeso – For Carie Schaffer, MLI
• Bob Erickson – Senior Technical Advisor – Tax Forms and Publications
• Sue Sottile, Director, Tax Forms and Publications
• Isai Pallango, Intern, Plantation, FL
  

Welcome / Review Agenda / Introductions
The Chair MJ Lee welcomed everyone and reviewed the agenda.

Roll Call
Vice Chair Chris Freeman performed a roll call of attendees. Quorum of 9 was not met.

Approval of Previous Meeting’s Minutes
Minutes could not be approved since there was not quorum at the meeting.

Review Current Issues
Inez De Jesus stated there are 6 active issues on Tap Space for this committee; they are delineated in a spreadsheet

• 4062 MLI
• 4063-4067 Forms and Publications

• We currently have 3 parking lot issues
• Form 3753
• Systemic Advocacy and 3922
• Redesign Form 1040

Bob Erickson will send out a link for a free Excel viewer for panel members who do not have access to MS Excel for viewing the spreadsheets. Bob also suggested that we drop issue 4067, review draft tax forms located on IRS website, since all tax forms are now final.

Discuss Ad Hoc Operations
Though we did not have quorum, we discussed sending out the meeting minutes and letting everyone comment on them for 5-7 days, then post the permanent minutes

Meeting schedules were discussed, and everyone present felt they would like to have monthly meetings, instead of every other month. MJ was going to contact another committee member so we could have quorum and make it official.  Nancy Ferree stated that we needed to have this done in a day or so as to post the meeting in the Federal Register and satisfy open meeting regulations.

MJ brought up committee assignments and the fact that Mary Armstrong and Gary Lundberg were not currently on a subcommittee. Also, Gim Hom is on a subcommittee that is currently in the parking lot. Chris Freeman stated his preference that everyone be on a subcommittee, as well as Ken Wright.

MLI Subcommittee Report
Bill Yaeger stated that the MLI subcommittee is preparing comments on their forms for the DVD released to them.  He wants those comments back by Wednesday.

Tax Forms Subcommittee Report
Ken Wright wants clearer instructions from the IRS about what they expected. Bob Erickson replied he wanted feedback on Instructions, Forms, and Line by Line instructions, with emphasis on understandability, e.g. where would a member get stuck.  Bob thought it an excellent idea for the subcommittee to draft some data, and have members attempt to fill the forms out, and we can review for accuracy and see where someone went wrong to identify possible problems.

Ken stated he should have a draft of review guidelines out by this weekend or Monday.

Update from MLI Strategy Office
Nikki Oyefeso said that she will send the DVD to Inez. Carie will send revised draft of contents of DVD evaluation forms for the Feb-27 MLI subcommittee meeting.

Update from Tax Forms and Publications
Bob Erickson stated that the final versions of all forms and publications he wishes us to review, Forms 8910, 8888, and 5695, and Publication 600, are now online. Please do not review any version of the draft forms. Bob reiterated it would be a good idea to use sample data.

Next meeting:  Thursday, March 8, 2007, 2:00 PM Eastern Time, 1:00 PM Central Time, 12:00 Mountain Time 11:00 AM Pacific Time

These minutes, as well as the minutes from the December meeting, are scheduled to be approved at our next meeting, March 8th, 2007

These minutes were approved by the TAP Ad Hoc Committee by consensus on March 8, 2007.